Cameron Grant

Vice Chair (Chaired Meeting)

CG

Leonora Montgomery

Secretary/Treasurer

LHM

Steve Byrne

Committee Member

SB

Ruth Fraser

Committee Member

RF

Alasdair Mackenzie

Committee Member

AM

Gerald Low

Committee Member

GL

Tom O’Brien

Committee Member

TO

Patricia Millar

Committee Member

PM

Michael Boal

Scottish Government

MB

Bill Chapman

Chair

Apologies

Colin Stewart

Committee Member

Apologies

Derek Wilkie

Committee Member

Absent

Alice Bovill

Committee Member

Absent

Item

Action

1.

Welcome, Apologies and Declarations of Interest

CG welcomed all to the Meeting and Apologies were given as stated.

There were no Declarations of Interest.

LHM advised that she had written informally to AB for an update, as requested at the last Meeting, and had received no reply.  Therefore, in accordance with our Constitution, all agreed that a first formal letter should now be sent.

CG

LHM

2. 

Minute of Meeting held on 26^th July 2019 and

Matters Arising

This was proposed by SB and seconded by GL as an accurate record

of the Meeting. 

Matters Arising –

Item 6 – TO advised that they had still not received TIS’s Report on

‘Next Steps’ but will raise at their Meeting next week.

MB advised that the second tranche of the ‘Next Steps Programme’ is

due to be rolled out shortly and lengthy discussion then followed on TP

in all areas and the Strategy for same.

AM requested that a Thank You to John Duncan (Obeserver) be added

for taking the photograph of the Group for our Newsletter.  All agreed.

TO

LHM

3.

Treasurer’s Report

LHM advised the following -                                                £

July 2019      - Bank Account Opening Balance              193.75 Cr

                        Deposits for the Month                         3,056.00

                        Less Expenditure for the Month           2,167.33

                        Leaving a Balance of                           1,082.42 Cr

                        Petty Cash Opening Balance                   16.15 Cr

                        Deposits for the Month                             50.00

                        Less Expenditure for the Month               65.28

                        Leaving a Balance of                                 0.87 Cr

August 2019 - Bank Account Opening Balance          1,082.42 Cr

                       Deposits for the Month                                0.00  

                       Less Expenditure for the Month              868.40

                       Leaving a Balance of                              214.02 Cr

                       Petty Cash Opening Balance                     0.87

                       Deposits for the Month                             60.00

                       Less Expenditure for the Month                 0.00

                       Leaving a Balance of                               60.87 Cr

LHM

4.

Business Matters

• Constitution Amendments – As discussed at last Meeting and in the

  absence of CS, all agreed that they will read and pass any comments

  to CS (or LHM for collating and forwarding to CS) to enable him to

  produce a list of the proposed changes for agreement at our next

  Meeting on 11^th October 2019.

• Newsletter Update – SB advised that he was still awaiting BC’s

  Report but could use what he has.  AM stated that he wished to resign

  as co-producer of this and all present accepted his resignation. 

  CG advised that he had been in discussion with SB and they had

  felt that the best way forward for this was for all Regions to join

  together and produce an Annual Newsletter.  All agreed, in principle,

  and CG was asked to produce a Draft Proposal for forwarding to all

  Regions for consideration.

• Chairs and Secretaries Meeting on 6/8/19 – LHM attended this with

  TO/PM and as most of the items were on our Agenda, asked both to

  give their thoughts on the Meeting.  Both stated that it was very

  interesting, very comprehensive Reports were given and they never

  realised how much went on.  TO stated that his Landlord had never

  fed back any of these Minutes/Reports and LHM advised that she has

  always, and is, forwarding Minutes and other relevant documents to the

  TPO’s,or equivalent, when she has their name.  CG requested it to

  be Minuted that he reiterated what LHM had said and stressed why it

  was essential that when there is a change of Officer, LHM be

  provided with their contact details to amend her mailing list.  As ever,

  LHM has no control over what happens to these documents after they

  are sent.

  The next Meeting is on 5^th November 2019 and the two scheduled to

  attend are SB and RF.  LHM requested that they confirm their

  attendance as soon as, as in the event that they are unable to attend, it

  will be passed to the next Member on the list.

  LHM also advised that it had been agreed that the two Deputies

  required for the JHPDG should come from the Chairs and Secretaries

  Group.  Ian Robertson, Chair of Region 2 was elected as was LHM

  after being “volunteered” by BC!

• Meeting with Audit Scotland on 2/9/19 – CG advised that he had

  attended this with LHM which was for their Consultation on ‘Affordable

  Housing’ specifically on New Builds. The main requirement stressed by

  all present was that it was essential that infrastructure be in place with

  all new builds.  However, this evolved into a far wider discussion

  involving all properties with the predominant phrase used being ‘Future

  Proofing’ with suggestions on this provided.  The two ladies from Audit 

  Scotland took very comprehensive notes and stated that they had

  learnt a lot they didn’t know.  Their Report is due out in Spring/Summer

  so we await this with interest, together with the next Meeting date as    

  these are to continue.

• Age, Home and Community Group Update – SB advised that the

  last Meeting was on 20^th June and they have produced an Action Plan

  for updating at each Meeting.  Projects and Case Studies to be

  produced by sub group and contained within Report to the Minister.

  Housing Option Guide now available and further Consultation to take

  place on Technological Enabled Care, which is not working in all of

  Scotland due to connectivity.  Next Meeting December 2019.

• Website Training Update – CS/TO still waiting to hear when this is

  to take place as it was advised at the Chairs and Secretaries as being

  in September 2019.

• Landlords Reports Due on 31/8/19 – Majority present had not seen/

  received these.

• SHR’s National Report on the Charter – Now available.

• Letter re Gypsy Travellers being funded from HRA – LHM

  advised that she had received a request from Aberdeen City Council’s

  Budget Group re this and that Fife Council had managed to do this

  without impacting on the HRA.  MB advised that they had heard about

  this but had no other information.  LHM is therefore going to contact Ian

  Robertson, Chair of Region 2 who is also a Fife Council Tenant, to

  progress.

ALL/

CS

ALL

ALL

SB/RF

LHM

CG

SB

CS/TO

ALL

ALL

LHM

LHM

5.

A.O.C.B.

• Regional Networks National Event on 21/11/19 – All had received an

  invite to this and will be contacted by the Scottish Government re

  overnight accommodation nearer the time.

• SHR Pre Agenda on 3/9/19 – CG and LHM attended this which was

  producing questions for George Walker and Michael Cameron at the

  Meeting in October.

• SHARE Conference – GC attended this 2 day Event through his

  Landlord and gave a rundown of all the Workshops which he stated

  were behind the times as most were already in place in Scotland. 

• Housing 2040 – Consulting period now over and Report will be

  produced for Spring 2020.  All agreed that it was really ‘Best Guess’ for

  2040 as who knows what will happen. 

ALL

CG

CG

ALL

6.

Date, Time and Venue of Next Meeting -

• Friday, 18^th October 2019 at 11.00 a.m. in the Scottish Government

  Offices at AB1 Building, 48 Huntly Street, Aberdeen.

ALL