Minute of North of Scotland Regional Network 1
Meeting held in AB1 Building, 48 Huntly Street, Aberdeen
on Friday, 14th June 2019 at 11.00 a.m.
Present:
|
Bill Chapman |
Chair |
BC |
|
Cameron Grant |
Vice Chair |
CG |
|
Leonora Montgomery |
Secretary/Treasurer |
LHM |
|
Steve Byrne |
Committee Member |
SB |
|
Alasdair Mackenzie |
Committee Member |
AM |
|
Gerald Low |
Committee Member |
GL |
|
|
|
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Apologies:/Absent:
|
Derek Wilkie |
Committee Member |
Apologies |
|
Ruth Fraser |
Committee Member |
Apologies |
|
Colin Stewart |
Committee Member |
Apologies |
|
Tom O’Brien |
Committee Member |
Apologies |
|
Patricia Millar |
Committee Member |
Apologies |
|
Alice Bovill |
Committee Member |
Absent |
|
Susan McLellan |
Scottish Government |
Apologies |
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Item |
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Action |
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1.
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Welcome and Apologies BC welcomed all to our first Meeting and Apologies were then given as stated. BC also advised that Anne Cook had received an O.B.E. so congratulations from Region 1 will be sent to her. |
BC
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2.
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Minute of Meeting held on 15th March 2019 and Matters Arising This was proposed by AM and seconded by CG as an accurate record of the Meeting. Matters Arising – Item 6 – Scottish Government’s ‘Next Steps’ Pilot – CG advised that they were waiting to hear when the next Meeting would take place. |
CG |
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3.
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Treasurer’s Report LHM advised the following - £ March 2019 - Bank Account Opening Balance 369.09 Cr Deposits for the Month 1,500.13 Less Expenditure for the Month 1,262.05 Leaving a Balance of 607.17 Cr Petty Cash Opening Balance 12.81 Cr Deposits for the Month 50.00 Less Expenditure for the Month 48.00 Leaving a Balance of 14.81 Cr April 2019 - Bank Account Opening Balance 607.17 Cr Deposits for the Month 0.03 Less Expenditure for the Month 587.78 Leaving a Balance of 19.42 Cr Petty Cash Opening Balance 14.81 Cr Deposits for the Month 57.20 Less Expenditure for the Month 36.50 Leaving a Balance of 35.51 Cr May 2019 - Bank Account Opening Balance 19.42 Cr Deposits for the Month 3,400.00 Less Expenditure for the Month 3,406.85 Leaving a Balance of 12.57 Cr Petty Cash Opening Balance 35.51 Cr Deposits for the Month 100.00 Less Expenditure for the Month 49.30 Leaving a Balance of 86.21 Cr
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LHM
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4.
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Business Matters • AGM Feedback and Comments – BC mentioned the rule regarding a third of the existing Members standing down and how we decide this. Alphabetical was suggested but this will have to be deferred until our next Meeting. Members felt that this went well and the Minister was on form as always and it was also good to have the Fire Safety presentation.
BC then raised the issue of Rita Smart (a former member of this Committee and Tenant of Dundee City Council) complaining at the AGM about personally not receiving Minutes, and advised that she had followed this up with a written a Letter of Complaint to the Scottish Government. This did not go down at all well with the Committee who stated that anything involving Region 1 matters should be forwarded to the Secretary for discussion at the first Meeting thereafter and the decision should be the Committee’s not the Scottish Governments. LHM advised that contained within Rita Smart’s letter of complaint was an Officer’s name and contact details. Given this, the Committee were in total agreement that as per our Strategy, the Minutes, etc. should be forwarded to the Officer for them to cascade to their Groups. • Training Day Feedback and Comments – Majority of Members were disappointed with the content as it was not as advertised. They felt it would have been better carried out by ourselves locally. • Appraisal Forms – These were handed out for completion and LHM will forward to the other Committee Members. • Newsletter – BC and LHM had a Meeting with SB and AM (also CG) last night to progress this and some suggestions were given. SB and AM to liaise to produce a Draft Copy before/at our next Meeting. • Chairs Meeting with Audit Scotland re HRA – BC advised that at long last, after the Minister’s intervention, Audit Scotland have invited all the Regions Chairs to a Meeting in early July. Several issues have been raised and it is hoped that this will be the first of many regular Meetings with the possibility of combining with the SHR Liaison Group Members to attend these for continuity. • Chair’s Meeting with Orkney Council and Orkney HA – BC advised that he had received a request to visit and was working on this. • Fire Safety Consultation Response due by 17th July 2019 – BC proposed that as LHM was a Member of the National Fire Safety Panel and our only Multi Storey dweller, that she should compile and submit a response on behalf of Region 1. All agreed. • Short Term Lets Consultation Response due by 19th July 2019 & • Improving Temporary Accommodation Consultation Response due by 14th August 2019 – After much discussion and LHM checking the availability of the room, Friday, 12th July 2019 at 10.30 a.m. was agreed for the sole purpose of completing these two Consultation Responses. • HRA – GL gave an update on this in that as only 7 responses had been received to the last Questionnaire sent out, it has been decided to raise this at the Chairs and Secretaries Meeting in August in the hope that the Regions can obtain more responses to enable Hugh McClung to submit a Report to the Minister, as requested. • Age, Home and Community Group – Meeting is next Thursday (20th) and papers will be sent to all. • SHR Liaison Group – Meeting is next Tuesday (18th) at which CG has been tasked with giving all the Group’s views on the new Beta Website which were very mixed. • Joint Housing Policy Delivery Group – BC advised that as both Hugh McClung and George McGuinness are stepping down from this, 2 replacements had been appointed and now they are looking for 2 deputies from the Regions. Those interested will have to submit a written application showing that they understand what the Group does and also how they will contribute to this. • Annual Assurance Statements – BC stated that the SHR were keen to hear Tenants and Residents understanding of this and whether they are being involved by their Landlord. Consensus was that RSL’s are involving their Tenants and Residents in this but Local Authorities are not.
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ALL
LHM
LHM
SB/AM
BC
BC
LHM
ALL
GL
SB
CG
BC
ALL
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5.
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A.O.C.B. • BC advised that LHM had received a request from John Duncan, a Resident of Aberdeen City Council who raised questions re our Constitution at our AGM, to attend one of our Meetings as an Observer. After discussion, it was agreed and LHM will contact him to advise of the decision and provide the first available Meeting date of 26th July and request his confirmation of attendance at this Meeting. |
LHM |
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6.
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Date, Time and Venue of Next Meeting - • Friday, 12th July 2019 at 10.30 a.m. in the Scottish Government Offices at AB1 Building, 48 Huntly Street, Aberdeen – For Consultation Responses Only.
• Friday, 26th July 2019 at 11.00 a.m. in the Scottish Government Offices at AB1 Building, 48 Huntly Street, Aberdeen. |
ALL
ALL
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